Vitengo
Teknolojia ya Habari na Mawasiliano (TEHAMA) & Takwimu
Objective
To provide expertise and services on Information Communication and Technology and Statistics to the Institution.
Functions
The Unit will perform the following activities:
- Coordinate preparation and implementation of ICT policy, ICT strategic plan, ICT guidelines and procedures in line with National ICT policy;
- Advice Management on matters pertaining to policies related to ICT, statistics and e-Government implementation.
- Design and maintain ICT infrastructure and application systems and Maintains ICT standards within the organization;
- Coordinate provision of technical advice and support on ICT, statistics and data management;
- Spearhead e-management initiatives in all departments of the organization;
- Coordinate all application of Information Communication Technology;
- Provide Systems analysis and design, developing and implementing computerized information systems in the organization;
- Carryout research and development on ICT standards, guidelines and approaches and coordinating their consistent and efficient application in the organization;
- Formulate and develop Institution/Government information infrastructure;
- Coordinate and develop organizational with departmental functional websites;
- Coordinate the development of the organizational ICT policy and regulatory framework;
- Train on the use of computers, relevant software packages and developing customized applications; and
- Provide hardware maintenance support services; and
- Oversee the collection, organization and maintenance of social economic, developmental regulatory and statistical data for use in decision making process;
- Maintain the Institution’s Management Information System. and Develop and Manage the Databases and Information; and
- Be custodian of Institution statistics.
Usimamizi wa Manunuzi
Objective
To provide expertise and services in procurement, logistics, storage and supply of goods and services for the Institution.
Functions
The Unit will perform the following activities:
- Advise the Management on matters pertaining to the procurement of goods and services and logistics management;
- Ensure that the Secretariat adhere to procurement process and procedures as per Public Procurement Act;
- Develop an annual procurement Plan;
- Procure, maintain and manage supplies, materials and services to support the logistical requirements;
- Ensure proper handling and storage, adequate and timely distribution of office supplies and materials;
- Maintain and update inventory of goods, supplies and materials;
- Support Secretariat's Units to obtain the best value for money in terms of price, quality and delivery, having regard to set specifications; and
- Perform functions of Procurement Management Unit as stipulated in Public Procurement Acts and Regulations.
Mkaguzi wa Ndani
Objective
To provide advisory services to the Accounting Officer in the proper management and use of funds.
Functions
The Unit will perform the following activities:
- Prepare strategic audit plans;
- Coordinate audit programs;
- Provide proper financial advice to the Accounting Officer on the use of funds;
- Carry inspections of records of revenues and expenditures;
- Scrutinize the existing system of accounting and examination of payments and collection of receipts;
- Monitor the performance of financial and other management controls of the institution;
- Conduct performance audit on appraisal of development projects; and
- Review internal and external audit reports involving concern to management of the institution including the identification and dissemination of good practices.
Sheria
Objective
To provide legal expertise and services to the institution.
Functions
The Unit will perform the following activities:
- Provide legal advice and assistance to the institution on interpretation of laws, terms of contract, terms of agreements, privatization agreements, procurement contracts, guarantees, letters of undertaking, memorandum of understanding, consultancy agreements and other type of agreements and legal documents;
- Prosecute and make follow up of cases in Courts of Law and courts decision, maintain database on courts decisions and ensure safe custody;
- Perform the legal duties and primarily responsible for overseeing and managing compliance issues within the organization;
- Prepare, review and evaluate corporate contracts and legal documents based on agreed;
- Provide Secretarial expertise and services to the Board of Directors;
- Render formal legal opinion and provide legal guidance to business and support unit; and
- Monitor the compliance of business practices to existing laws and regulations including necessary legal research and update affecting the business operations of the Organization.
Mawasiliano na Masoko
Objective
To provide expertise and services on information, communication and marketing to the Institution, and forge linkage with Government Institutions, Private Sectors and Public and Private Media.
Functions
The Unit will perform the following activities:
- Produce and disseminate documents such as brochures, articles, newsletters etc. to inform the public on projects, programs, and activities;
- Promote institution activities, programs and policies;
- Coordinate preparation of various papers for workshops and conferences;
- Coordinate preparation and production of articles in newspapers;
- Advise management on the production of various documents and articles;
- Prepare and implement communication strategy for the institution;
- Deal with enquiries from the public, the press, and related organizations;
- Organize promotional events such as press conferences, open days, exhibitions, tours and visits; and
- Oversee Marketing and Public Relations Issues.
- Provide clients with information about new promotional opportunities and current public relations campaigns progress and analyzing media coverage; and
- Plan and supervise participation on various trade fairs and exhibition of technologies, and other services designed, produced and provides.
